Real Estate Admin

Real Estate Virtual Assistant Services

At Evans & Co Virtual Assistant, we provide specialised real estate admin support to help real estate agents, property managers, and agencies streamline tasks that don’t require a licence or registration. Our services free up your time so you can focus on closing deals, managing properties, and building client relationships.

Real Estate Administration Services:

• Property Listing Copywriting & Drafting – We create compelling and professional real estate listing descriptions tailored for realestate.com.au, Domain, and other property platforms. Our drafts are structured to highlight key property features, making it easy for property managers and real estate agents to refine and publish listings efficiently.

• Property Maintenance Coordination – We assist real estate agents and property managers by sourcing quotes from contractors, coordinating repairs, and scheduling maintenance services. Once approvals are received, we handle the booking and follow-ups, ensuring a smooth and efficient process for property upkeep.

• Rental Application Processing  – We assist with the review and processing of rental applications, ensuring all necessary documents are collected and organised. This enables property managers to effectively negotiate with both property owners and prospective tenants, streamlining the leasing process.

• Email Template Creation – We design professional, custom email templates for repetitive communications, saving time and maintaining consistency.

• Property & Lease Tracking – We help track routine inspections, lease end dates, rent increases, and other key property details using a structured spreadsheet system.

• Tenant & Owner Contact Updates – We ensure that tenant and property owner contact details are accurately maintained and updated for seamless communication.

• Document Audits & Compliance – We conduct property file audits to ensure all required documents are present. Missing documents are identified in a detailed report, allowing you to follow up as needed.

• Responding to General Email Inquiries —We manage general email inquiries, acting in line with the duties of a receptionist and ensuring timely and professional responses.

• Appointment Scheduling – We manage the scheduling of property inspections, meetings, and open homes, ensuring your calendar is organised and appointments are confirmed. Acting in line with receptionist duties, we provide a seamless scheduling service that helps optimise your time and keeps your real estate business running smoothly.

How It Works:

1. Onboarding & Engagement Contract – Once you sign the engagement contract, we’ll begin by discussing your specific administrative needs to tailor our services to your requirements.

2. Task Execution – We efficiently handle the assigned tasks, ensuring accuracy and timely completion.

3. Regular Updates – Receive regular progress reports and confirmations as tasks are completed, keeping you informed every step of the way.

4. Final Deliverables – Once tasks are completed, we provide all required documents and reports to ensure the smooth running of your real estate business.

Why Choose Evans & Co Virtual Assistant?

• Time-Saving – Delegate non-licenced admin tasks and focus on revenue-generating activities.

• Efficiency & Organisation – We streamline workflows to improve productivity.

• Remote & Flexible – Access professional real estate admin support without hiring in-house staff.

Important Note:

Please note that any tasks we complete that require an entry form, legal document, or any other compliance-related paperwork will be the responsibility of the property manager. Evans & Co Virtual Assistant will not be held liable for any tasks beyond the general administrative support we provide. Our services are limited to administrative duties, and it is the property manager's responsibility to ensure all legal requirements and documentation are properly completed and filed.